Hiring of The Jazz Cafe is subject to the following Terms & Conditions:


There may be different terms and conditions may apply throughout December, on Bank Holidays and on any other occasions as specified by The Jazz Café

1. Function Booking
1.1. Hiring is conditional upon the type of event and is subject to sensible drinking and any relevant licensing issues. Management reserve the right to refuse a booking for professional, health and safety, licensing or other business reasons. Paying a deposit constitutes agreeing to these terms and conditions, a copy of which are available from us on request. These Terms and Conditions may be adjusted on an individual basis as agreed to in writing by the management of The Jazz Café.
1.2. Hire Charge: This based upon the date and the timings, which include the use of the venue within the timings stated, use of the open with bar staff and door staff. This doesn’t include any sound equipment and stage lighting. However there can be an additional charge starts from £100 for Hire of equipment which can be refunded in five working days. This Hire Charge would be used towards any damages or other unforeseen costs that might occur during or as a result of the event esp. if there are under 21 years of old in the party.
1.3. The Jazz Cafe cannot guarantee your booking until the Hire Charge, Terms & Conditions and Booking Form have been accepted.
1.4. The Total Cost is payable four weeks prior to your function (unless otherwise arranged and confirmed in writing by us). You will be issued an Invoice detailing the individual charges. In case of not receiving the full payment, your booking may be cancelled and the deposit will be non-refundable.
1.5. Corkage: It is highly restricted to bring any wines, spirits, or beverage into the premises by or on behalf of any customers. This is for legal, health, licensing and trading standards reasons. We recommend you inform your guests of this. In case we find a customer carrying drinks from outside, they could be asked to leave.

3. Entertainment
3.1. DJ: You can hire our in-house DJ for your private function. The DJ plays a standard 4 hours at a cost starts from £195.00. There is a charge starts from £25 per additional hour. If you wish to bring your own DJ, he should get his own equipment. It will be your/the entertainment provider’s responsibility to ensure any PRS, PPL, electrical tests and necessary insurance etc is fulfilled.
3.2. Live music: If you would like to source your own provider for live music this must be approved by us in advance. We will require the contact details for the provider and we will need to discuss with them our licensing requirements etc in terms of sound and volume levels etc. It will be your/the entertainment provider’s responsibility to ensure any PRS, PPL, electrical tests and necessary insurance etc is fulfilled.

4. Security
4.1. Subject to the nature of your party additional security measures may need to be implemented. This is typical for events where food is ancillary to the function or event and/or when young people are likely to be present. These costs must be met for by you and will form part of your total cost. Any persons carrying out a security activity will be licensed by the Security Industry Authority.
4.2. Age Verification Policy: Challenge 25: We reserve the right not to serve alcohol to any customer who appears to be under the age of 25 and fails to present valid identification to prove they are over 18.
4.3. Guest List: A guest list procedure may need to be implemented to control entry to your function or event. We will do our best to ensure your party is kept private and closed off to the public but will not be held responsible for any gate crashers/intruders. In exceptional circumstances needs of the business may necessitate use of your area by others.
4.4. Search Policy: The Jazz Cafe reserve the right to ask for supervised voluntary searches of customers upon entry or at any time during the function or event. Anyone not wanting to adhere to this may be disallowed entry or asked to leave.
4.5. Drugs Policy: We operate a Zero Tolerance drugs policy. Anyone found in possession of illegal substances will be reported to the police and asked to leave the premises. We reserve the right to call short a function if we suspect any kind of drugs activity.

GUEST PROPERTY
The Jazz Café shall not be liable for any loss or damage to property owned by, or in the custody of, the Client or its guests, employees, agents or others. The Client is advised to arrange adequate insurance cover.
CLIENT’S LIABILITY FOR DAMAGE The Client shall be liable for any damage or loss (and costs or expenses thereby) suffered by The Jazz Café and caused by them or any guest, employee or agent of theirs whosesoever or howsoever arising.
A Damage Deposit of £1000 may be required in special circumstances such deposit to be paid at time of booking deposit and will be refunded within 7 days of the event providing no damage to venue, staff, property or theft has occurred during the event- however caused.

5. Cancellation
5.1. You will lose your deposit if you cancel a booking 180 days before the event, after that date the following charges will apply upon cancellation of a function: Up to 12 weeks’ notice: 100% of Total Cost
5.2 In case of rescheduling of the Game on the day of the event, we will notify you immediately and give you some alternative options. You will need to let us know in 48 hours if you would like to choose the alternative option or get your full deposit back.

6. Legalities
6.1 The organisers of the function will be held responsible for their guests and their conduct. We reserve the right to remove intoxicated guests from our premises. The Jazz Cafe also reserves the right to call short a function if guests do not act responsibly. Any deliberate damages and breakages during the event will be billed to the organiser.
6.2. CCTV is in full operation on the premises. If Guests are identified removing any items belonging to The Jazz Cafe, the management will contact the client for the return of the items or payment to the value of the items which were taken off the premises. Matters will be taken to the Police if necessary.
6.3 The Jazz Cafe takes every measure to comply with all legal legislation. The Jazz Cafe ask you and your guests to fully support our promotion of the following four licensing objective: the prevention of crime and disorder; the prevention of public nuisance; public safety; the protection of children from harm.
Please sign and return one copy and keep the other for your records.



Download the terms and conditions document from here

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  • Rebecca Gray

    The staff were so helpful in assisting arranging our post New-Year office party here. Food was fantastic and staff were so friendly and helpful. We had ordered far too many bottles of wine so staff allowed us to give them back and put the money behind the bar - Fantastic!

  • Richard Fearns

    We held our 5 year anniversary of our Yoga Studio (studio42.co.uk) at the Jazz Cafe. Food was great. We had a live band (lisalisaband) who were terrific with support from local DJ to keep the music going. Our group was mixed age group, ranging from 10 to 80, everyone boogied on down. Excellent night - we will do it again!

  • michelle kurz

    what a fantastic night staff were very friendly bar staff excellent cant fault the evening at all ,band were out of this world ,kept us up dancing all evening.BIG THANK YOU from all the staff at Whitleywood pharmacy

  • Vrushali Chohan

    We would like to thank "The JazzCafe" for making our daughter Isha's first birthday party so special. JazzCafe is beautifully devorated, specious venue with very polite, helpful and friendly staff and admin. Our event went very smoothly with outstanding food, soothing music and great atmosphere. We would highly recommend JazzCafe to anyone who is looking forward to make their event celebration special. Looking forward to many more celebration with you. Thank you.

  • Nikki Weaving

    Thank you to Vani and all of your staff for a fantastic evening on 1st March 2014. What a way to celebrate a joint 50th birthday party! Excellent food and an amazing band. A great time was had by all. I can't thank you enough.

  • Sue Flynn

    Fantastic New Year's Eve party! Lovely warm welcome on arrival and throughout the evening the staff were helpful and friendly. The band was very good and we danced and danced... Lovely atmosphere and everyone seemed to be out to enjoy the evening. All in all it was a great place to see 2014 in. Many thanks!

  • Jenny and Martin Hicks

    Love the music, venue and dancing and drinking... lovely to drift off into music

  • henry field

    it was our first time...6 of us...and im sure it will not be our last....the band were great, the atmosphere in the place was so relaxed...not one of us have a bad word to say about the night....a really enjoyable evening was had by all.

  • Mel Boorne

    Thank you so much to Dave and the rest of the staff at the jazz Cafe for helping me to organise a fantastic 30th birthday party!! The food and music were both excellent and everyone had a great night. I have had lots of my friends telling me how much they enjoyed the night and would love to go again. Thank you, we shall definitely be back!

  • Julie Pickin

    We arrived on New Years Eve excited and looking forward to an evening of fun, food, dance and laughter. What disappointment we had with the food. The music and dancing was brilliant but the food left much to be desired. I travelled all the way from Maidstone in Kent to spend New Years Eve celebrating with my sister and family and was so disappointed with the food. May I suggest that when one is spending £55 per person and my sister booked for 10 people that the website clearly states the food that is going to be available. Had we known we would have paid entry of £30 and gone out for a lovely meal before hand. How disappointed I feel to have to complain as otherwise this was a brilliant evening.

  • Jo Rapson

    Absolutely fantastic night! Food was excellent,not to much but not too little. We had a groupon deal but fit a lot for our money. Drinks a little pricey but the staff were very welcoming,good table service and for someone who doesn't like bands I had an amazing time,band were very good,interacted with the guests, doorman wonderfully friendly and even managed to catch him having a jig to the jazz band playing. Over all a fabulous experience and will Definitly we going back. Thank you.

  • Berni Canning

    Dear Sally - I just wanted to say a big thank you for the marvellous table you organised for us last night!! We had an amazing view! The whole night was excellent - every body had a great time. The atmosphere was superb! I would also like to pass on some comments from people I was speaking to during the evening/ The venue was wonderful and the staff were so happy and helpful. They should be commended for making everyone so welcome and happy! We all had such a good evening. Many thanks again

  • Cathy Morris

    Hi Sally, Just want to thank you all at the Jazz Cafe for a wonderful evening on Saturday. The "Happy Birthday Debra" sign was a lovely touch and having a little area and table for us all was great. The DJ was amazing and played all of our requests for us. Debbie had a lovely birthday

  • Trudi Gerrard

    Thank you so much for another great evening we all had at the Jazz Cafe. The meal was superb, service very efficient and band was awesome!!!

  • Lindsey Smith

    Just wanted to let you know that everybody had a brilliant time on Friday night - food was great - shame I had to miss it. Many thanks - probably be booking for next year !!

  • Greg Robinson

    Thanks so much to Dave, Chris and the team for a fantastic Christmas party. The band was a hit with all of us – and some of us even got up on stage with them! Great good, exceptional service – we will be back! I’d highly recommend The Jazz Café to anyone looking for a first-class Christmas party venue.

  • jill hall

    Cant fault the service, you have very friendly staff, food was lovely, we had a great night out.

  • Philipa Davies

    Hi Sally, just to say thank you so much for all your help with my booking for your last Comedy Night. We all had a fabulous night and loved every minute. It was the best leaving do I've ever had! Your next Comedy Night on January 20th is already in my diary. Thanks again

  • Carole Cawthraw

    Hi Sally, Thank you, and all of your team for a great night last Friday (Tony James Breakfast Club Night.) The food was excellent and you had obviously made a special effort to look after Ann one of the guests and found her some gluten free bread, which was very much appreciated. A great night was had by all!

  • Katrina Jarman

    I wish to say a great big thank you to all the team that worked on Saturday 25th July. I had my Hen do that night and my bridesmaid arranged for 7 of us to have a meal and dance at the Jazz Cafe after our pampering session in the Spa during the day. The food was amazing and they staff were very patient with the requests re food alterations that were made on the night. The band were fantastic and we danced all night. All in all we had a great night and thank you for making the night so memorable.

  • Emma Brown

    Hi Sally, I just wanted to thankyou for your help with Kev and Richards party on Saturday. It was a huge success, everyone really enjoyed themselves and entered into the fancy dress spirit! The band, Soul'd Out were brilliant and I would appreciate if you could pass on my thanks to them. It was a night to remember! Thankyou!

  • Maureen Newby

    Hello Sally Just a quick e-mail to say thank you for such a fabulous night on Saturday. We all thoroughly enjoyed ourselves and danced all night!! All our guests couldn't stop praising the venue, food and live entertainment. Brilliant night and a 50th Birthday Party I will never forget. A personal thank you to you for keeping everything secret - I have been told all about my husbands/daughters visits and phone calls (some times just after I had been on the phone to you!). The table mats were brilliant - such a shock.

  • Jenny Lawrence

    Great band and great atmosphere

  • Sandra Fielding

    Hi Sally. I felt I just had to send you just one more email. I want to thank you for all your help in organising Emma's Hen Party and making it such a special evening for her. We had an absolutely fantastic time. Everybody (Jazz Cafe staff) was very friendly and helpful. The Black Hat Band were brilliant. Thanks too to the chef for providing us with lovely food, I didn't hear one complaint, only praise. I would certainly recommend the Jazz Cafe to anyone who was looking for a venue for a special occasion.

  • Susan Pearce

    All your staff were exceptionally helpful and welcoming especially Sally on reservations, Sue who coped efficiently with last minute changes on arrival. This was my 2nd visit and I have no doubt I will be back.

  • Frankie Sullivan

    I would like to thank all the staff Friday evening I had a brillant night and throughly enjoyed myself as did my party guests. The food was lovely and band were really entertaining, and I loved the music played by your DJ. I will be returning. Once again thanks for everything.

  • Joanne Seymour

    I just wanted to write and say thank you very much for all the hard work that yourself and the other staff members of The Jazz Café put into the evening for the Arcum Christmas on Thursday, 18th December. Everyone had a wonderful time. The food was excellent, along with the service and atmosphere of the whole venue. Please pass on our thanks to everyone concerned.

  • Katrina Jay

    I just wanted to say thank you for helping my husbands 50th birthday celebrations go so smooothly. Everyone had a fantastic time. The food was lovely and the music was great. You were very helpful from booking to the end result. It is wonderful to receive such excellent customer service

  • Sheila Bruno

    Just thought I would let you know that everyone had a great time on Saturday evening - we are a real mixed bunch and to have EVERYONE enjoy it is something that doesn't always happen. We would be pleased to recommend you.

  • wendy greig

    nice food great atmosphere great music freindly staff

  • Susan Wyllie

    Thank you for all your help Sally, 31 people attended our office reunion and not one complaint, food was superb, all staff very friendly and helpful, band was brilliant, toilets were immaculate - even at 1am! and we will be back around the same time next year.

  • Louise Dix

    Thanks for a lovely Xmas do. Sally is very efficient at organising the bookings and managing last min changes. Excellent service and it's a bit different to have quality live music

  • Tessa Vickery

    Hi, I came to the club with 11 friends for my 40th birthday. The band were fantastic, the food was brilliant & everyone who came said what an amazing time they had. We danced all night & thought the atmosphere was great. We are all looking forward to coming again very soon. Thanks to all the staff for being so friendly & helpful. BRILLIANT !!!

  • Jayne Carr

    Had a wonderful buffet yesterday evening. Lovely food with homemade cake.

  • Velma Charles

    Hi Sally Just wanted to say thank you. We had a brilliant night on Saturday, the food was excellant and the band 'Chain Gang' were fantastic.

  • Sam Francis

    Hi Sally Just wanted to drop you a line to say thank you very much for your help with my party at the Jazz Café on Saturday night. We all had a fab time, the venue was perfect the food was delicious and the band were great! I got lots of great feedback saying what a great band/perfect venue etc so thought it would be nice to pass the comments onto you

  • Rosie Anstice

    We spent last Saturday evening at The Jazz Café in Reading with a party of friends for my 50th. What a brilliant evening! Great organisation and help in advance from the staff in fitting us into an already almost full club – nothing seemed too much trouble. Very delicious food on the evening, great atmosphere and the band had everyone dancing for most of the evening. Thank you so much for all the trouble you took to give us such a special evening.

  • Chris Banks

    Just a quick email to say, Thank you very much for saturday night. Everyone had a great time and my Mum was very impressed! Your service was great, and I thank you for that. A lot of people feel that you should update the images on your website, as they really do not reflect how good the venue actually is! So once again, thank you very much. We all had a great time!

  • Liz McDaniel

    I wanted to say that Dingley's charity event was a huge success thanks to the team at the Jazz Cafe. The food and the atmosphere was brilliant and Dave and Sally could not do enough to make sure it all ran smoothly. We will defiantly be back and would highly recommend you to others.

  • Alison Moss

    Hi Sally I just wanted to say thank you very much for all your help in arranging our celebration. We all had a wonderful time and I’m sure we’ll be back again in the not too distant future.

  • Karen Hester

    Food, bar and service all excellent. However band that took the place of advertised band were not very good. We could not hear either singer above the the music and left at midnight because of this.

  • Kath Bradbury

    Hi Sally Can you thank everyone there for a great evening on Sat. We all had a great time. The food was lovely and the band were fantastic. They played a very good mix of music to suit every bit of the evening. We are lucky to have the venue. Kath x

  • Jackie Purdy

    Hi Sally, Just felt had to mail you to thank you for making Saturday such a lovely evening,enjoyed by all. Everyone so friendly and helpful ,food and music good. Thanks again

  • Justin Mitchell

    Just to say we had a great evening on Friday. A number of our friends had not been tbefore and they thoroughly enjoyed themselves. A lot of comments were made about the staff and how excellent they were. Once again we had another enjoyable evening at the Jazz Cafe and will hopefully be back soon.

  • Sue Holland

    Thank you for a lovely evening, everyone had a good word regarding the food and the band was very good as well. There was not a person who did not enjoy themselves, so thank you very much for a great evening.

  • Ingrid Jones

    We had a great night by the way! The food was really good - we enjoyed the table service buffet and were surprised how much there was of it - you were so well staffed behind the bar that it was almost a pleasure going to get drinks!! The band were brilliant and the other guests were up for the same fun, great night we were.

  • Paul Scrivener

    We really enjoyed our evening on Saturday. The food, the band Soul Purpose and the disco were all really good. Merry Christmas to you all.

  • Dawn Ashby

    I just wanted to say a big thank you for making James' party such a success. You're staff were so helpful, the DJ brilliant. James said it was the best party ever!

  • Carol Batchelor

    I would just like to say i held my 50th birthday party for 90 guest at the jazz cafe on saturday 10th july 2010. And what a fantastic night was had by all, the venue was lovely, everyone commented on how nice the food was, and the band was really great, then the disco played on untill 2.00am. I would highly recommend anyone with a special occasion that they wish to celebrate to book it at the jazzcafe


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